Help & Documentation

Managing Course Roles

Assigning and managing Course Roles

About Course Roles

Course Roles are a set of permissions assigned to users within a course that allow them to carry out tasks within that course. Users can have different course roles in each of the courses they are assigned to.


User roles can be used to assign different permissions to users across the entire BetterExaminations platform.


Course Roles can only be managed by Users who have "Manage organisation settings" enabled.


To manage Course Roles go to Settings.



The Course roles section lists the existing roles and gives you the option to manage each role.


Create a new Course role

To create a new Course role select +Create course role to display the Edit role window where you can name your course role:


Manage an existing User Role

To manage an existing role select the Course role name or the Manage button to show the Edit role window:


Role permissions

Role permissions are broken up into four categories and each category has a set of permissions that can be enabled depending on your role requirements:


Permission name

Users with this permission enabled

Dependencies (other permissions that must be enabled)


Modify course settings

Can modify and manage all settings in an organisation.


Manage question and rubric banks

Can add questions to the Question Bank



View exams

Can view existing exams


Create new exams

Can create new exams and edit existing exams

  • Manage question and rubric banks


Schedule exam sittings

Can schedule approved Exam Sittings


Approve/Reject exams

Can approve/reject Exams


Modify scheduled exams

Can continue to modify exams after Sittings have been scheduled


Mark exams

Can mark exams and provide feedback to students

  • View exam results


View exam results

Can view exam results and export them as a CSV


Review exam integrity

Can review proctoring integrity results from proctoring providers


Release exam results to Students

Can release results to students


Modify exam settings

Can modify exam specific settings, e.g., Workflow


Assigning course roles to users

Course roles are assigned to users on a course-by course basis. To assign a course role to a user on a course:

  1. Navigate to the course

  2. Select Users from the sub-navigation menu

  3. Toggle Modify users

  4. Find the user you want to assign the role to and select the role in the dropdown

  5. Save