Help & Documentation

Managing User Roles

Assigning and managing User Roles

About User Roles

User Roles are a set of permissions assigned to users that allow them to carry out tasks across the BetterExaminations system. If the permissions for a User Role are updated, the permissions for all Users assigned that Role will change.

Course roles can be used to assign different permissions to users depending on what course they are in.

User Roles can only be managed by Users who have "Manage organisation settings" enabled.

To manage User Roles go to Settings and select User Roles from the Jump to section... dropdown:

Administrator Settings

The User Roles section lists the existing Roles and tells you the number of Users who have the Role assigned to them.


The User Roles section of the Settings screen

Create a new User Role

To create a new User Role select +Create user role to display the Edit role window where you can name your User Role:

The Edit Role screen

Manage an existing User Role

To manage an existing role select the User Role name or the Manage role button to show the Edit role window:

Edit role options

Role permissions

Role permissions are broken up into four categories and each category has a set of permissions that can be enabled depending on your role requirements:


Permission name

Users with this permission enabled

Dependencies (other permissions that must be enabled)


Manage organisation settings

Can modify and manage all settings in an organisation.

  • Can view all users
  • Can view all students



Can view all users

Can visit the user listing page and view all users in the organisation


Can view all students

Can visit the student listing page and view all users in the organisation



Manually manage courses

Can access and modify all courses and exams in the organisation without being explicitly assigned to them

  • Can view all users
  • Can view all students

Assign users

Select the "Assigned users" tab to associate a user with a role. Users can only be assigned one Role. Users with an existing Role display their Role name and cannot be selected.