Managing User Roles

Assigning and managing User Roles

About User Roles

User Roles are a set of permissions assigned to users that allow them to carry out tasks across the BetterExaminations system. If the permissions for a User Role are updated, the permissions for all Users assigned that Role will change.

Course roles can be used to assign different permissions to users depending on which course they are in.

User Roles can only be managed by Users who have "Manage organisation settings" enabled.

To manage User roles go to Settings and select User Roles from the Jump to section... dropdown:

The User Roles section lists the existing roles and tells you the number of users who have the role assigned to them.

Create a new User Role

To create a new User role select Create user role to display the Edit role window where you can name your User Role:

Manage an existing User Role

To manage an existing role, select the User role name or the Manage role button to show the Edit role window:

User role permissions

Permission	Description/Notes	Area of application	Example
Manage organisation settings	This permission allows users to see the following Access to the settings page, where the user can do the following Set/change the global re-entry passcode Create/edit user roles Create/edit course roles Create/edit categories Add/edit Safe Exam Browser configuration files Manage other third-party integrations Invite new users Invite new students Access the organisation-level reports page See student names when blind marking is enabled - Users with this permission will see student names even when blind marking is enabled See exam and exam sitting level reports that reveal student names when blind marking is enabled (Time to complete the exam)	Main navigation > Settings Main navigation > Reports	This can be combined with Manually manage courses to create an 'Administrator' role (A user with all permissions)
Can view all users	Can visit the user listing page and view all users in the organisation. By default, users can only see users in the courses they are assigned to/have access to.	Main navigation > Users
Can view all students	Can visit the student listing page and view all students in the organisation. By default, users can only see students in the courses they are assigned to/have access to.	Main navigation > Students
Manually manage courses	This gives the user all permissions on all existing courses, regardless of whether they are assigned to them or not. By default, users can only access courses when they are assigned to them. It also gives the user some additional privileges on the course: Create new courses and edit course information Can set and edit marking workflows on exam sittings Can set/override moderator scores in cases where double marking is enabled Access to the organisation-level calendar for all exams in all courses	Course navigation > All areas of a course	This can be combined with Manage organisation settings to create an 'Administrator' role (A user with all permissions)

Assign users

Select the "Assigned users" tab to associate a user with a role. Users can only be assigned one Role. Users with an existing Role display their Role name and cannot be selected.