Help & Documentation

Scheduling an Exam

A step by step guide to scheduling an Exam

When an Exam has been approved by a user with the appropriate permissions, its status changes to "Approved"

 
Approved exam badge

You can now schedule one or more sittings for this exam.

 

1. In the Edit Exam screen, select the Schedule exam button:

An approved exam with a 'Schedule exam' button

2. Give the exam sitting a name

An Exam can have more than one sitting. This means you can schedule different exam rules like start date, length, proctoring and integrity settings and whether the Exam supports late entry and re-entry for different subsets of your exam cohort. A sitting name helps you to reference it again in the future.

3. Assign Students
A list of all the students in the course will be listed. Select which students should be assigned this sitting of the Exam. You can add all students to the Exam by selecting the checkbox in the top left of the listing table. To search particular students just add their given name, family name or email in the filter input.

4. Set a start date and time
Next, you can specify a start date and time for this Exam sitting:

Exams can also start within a given range. If you choose to "Start with a range", select the button and add another start time and date (later than the first start time):

5. Set Exam length

As well as specifying the length of an Exam you can also use the toggle switch to enable a setting to warn students about the remaining exam time. The default remaining time is 10 minutes but this can be customised to any number between 1 and the length of the exam:

 

When the remaining time warning is enabled the student will see a dismissable alert in the bottom right of the screen and the exam clock will turn red:

6. Allow exam re-entry

If a student has a technical difficulty or accidentally closes the Exam window the Exam re-entry setting will allow them to rejoin the Exam.

 

This setting is enabled by default.

How is the re-entry time calculated?

A student can only re-enter an exam up to the final completion time of an exam i.e., the start time (fixed or ranged) plus the exam duration time:

Diagram illustrating how re-entry time is calculated

7. Allow late joining

The late joining option is available for Exams set to "Start at a specific date and time" only. It is not displayed for Exams set to "Start within a range".

 

This setting is disabled by default.

8. Add Exam Tools

With Exam Tools, students can make notes, add multi-color highlights to text, add sticky notes and draw right on the page.

 
 
 

9. Enable proctoring and integrity

If you choose to add proctoring and integrity checks to the Exam select this option

 
 

10. Select Finish

 

The Exam Sitting is now listed in the "Exam Sittings" Tab.

When can a student join an assigned exam?

There are a number of cases that determine when a student is allowed to join an exam or not. Here's a breakdown of te scenarios:

If a student has already started the Exam

  • If Reentry is allowed, they have from when they started the exam to twice the length of the exam to rejoin
  • If Reentry is off, they won't be permitted back into the exam

If a student hasn't started the Exam

  • If the exam is ranged, they have until the end of the range
  • If Fixed date/time and Late Join are enabled, they have until the start date plus the exam length to join
  • If Fixed date/time and Late Join are disabled, they must join before the exam start date